Attendee signs in digitally
QR code at the door or tablet on the kitchen bench — takes 30 seconds.
Open Home·Open Home Lead Handler
Open home done. Every attendee followed up.
You hosted 23 groups through a $1.2M listing. The sign-in sheet has first names and smudged numbers. By Tuesday you've moved on. We digitise capture, qualify every attendee, and follow up within the hour — while interest is still hot.
The problem
Open homes generate leads you lose before you leave the driveway.
Open homes are your highest-intent lead source — buyers who drove to the property, walked through, and felt something. But paper sign-in sheets, illegible emails, and 'I'll follow up tomorrow' mean most attendees never hear from you again.
You're hosting the next open home, taking vendor calls, and driving between suburbs. Systematic follow-up on yesterday's attendees doesn't happen.
The buyer who loved the kitchen but needed to check finance? They bought through an agent who texted them within the hour.
What this looks like today
The status quo. Before the system runs.
01
Paper sign-in sheets with incomplete contact details
02
Follow-up happens days later — if it happens at all
03
No qualification data captured at the open home
04
Attendees who didn't sign in are invisible leads
05
Hot buyers mixed with nosy neighbours — no prioritisation
06
Open home ROI impossible to measure
What we build
A complete system. Not a single tool.
Every component designed for australian real estate agents and boutique agencies — wired together, not sold separately.
Digital open home sign-in
QR code or tablet sign-in capturing name, mobile, email, buyer status, and interest level.
Instant attendee qualification
Post sign-in SMS qualifies budget, finance, timeline, and feedback on the property.
Same-day follow-up sequences
Personalised follow-up within the hour — while they're still discussing the property in the car.
Hot buyer prioritisation
Finance-ready buyers with immediate timeline flagged for priority agent callback.
Second inspection booking
Interested attendees offered private inspection or similar listings automatically.
Vendor open home report
Automated attendee summary sent to vendor — numbers, feedback themes, and hot buyer count.
How it works
From first trigger to live system.
Step by step — most implementations go live in two to three weeks.
01 02 Qualification SMS sent
Within minutes: budget, finance status, timeline, and property feedback.
03 Attendees scored
Hot, warm, and browsing segments based on qualification responses.
04 Follow-up deployed
Personalised messages to each segment — offer, similar listings, or nurture.
05 Hot buyers alerted
Finance-ready attendees with strong interest trigger immediate agent notification.
06 Vendor report sent
Attendee count, feedback summary, and hot buyer pipeline delivered automatically.
Outcomes
What changes. Inside 30 days.
Every attendee captured and followed up
No more lost names on paper sign-in sheets.
Same-day engagement
Follow-up while attendees are still thinking about the property.
Hot buyers prioritised
Finance-ready leads flagged — you call the right people first.
Higher offer conversion
Engaged attendees become offers when follow-up is instant.
Vendor reporting automated
Professional open home reports without Sunday night admin.
Open home ROI visible
Track attendees, follow-up rates, and inspection rebookings per property.
Timeline
Phase 01
Week 1
Discovery: open home workflow audit, sign-in method, qualification criteria, and vendor report template.
Phase 02
Week 2
Build: digital sign-in, qualification SMS, follow-up sequences, hot buyer alerts, and vendor reporting.
Phase 03
Week 3
Go live at next open home. Monitor capture rates, follow-up conversion, and vendor feedback.
Common Questions
Before you book. Quick answers.
No. QR code opens a mobile-friendly sign-in page in their browser. No app, no account — 30 seconds.
Optional agent-assisted sign-in at the door. Even partial capture beats a blank clipboard line.
Yes. Price point, property type, and campaign can adjust questions — e.g. auction vs private treaty.
Yes. Configurable timing — same evening or next morning — with attendee count, feedback themes, and hot buyer summary.
Every attendee syncs to Rex, Agentbox, or VaultRE with property, qualification data, and follow-up status.
Attendees automatically offered similar listings in the suburb — keeping them in your buyer pipeline.
Next step
Ready to implement open home lead handler?
Book a strategy call and we'll walk through how this system fits australian real estate agents and boutique agencies specifically.